Job Title:              Chief Financial Officer (CFO)
Department:       Administration/Finance
Reports To:         President & CEO
Supervises:         Finance and Administration
FLSA Status:      Exempt, salaried

To view this job description as a PDF, please click here. 

SUMMARY:

Plays a key leadership role in developing policies and managing the overall financial and administrative direction of the organization. This position is responsible for the direction, supervision, and managerial oversight of all Food Bank financial and administrative operations, to ensure efficient and cost-effective operation of the Food Bank. The CFO will provide leadership and direction to staff and interact with the President and CEO, Treasurer, Budget, Finance, and Audit (BFA) Committee of the Board of Directors and Senior Management regularly.

Interested candidates should send a copy of a cover letter, current resume with references to Ginny Hildebrand, President & CEO, at gihildebrand@unitedfoodbank.org

ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following.

  • Supervise all finance functions accounting, reporting, and treasury functions including, but not limited to: payroll general ledger functions; cash flow and investment management; monthly financial statement preparation and analysis; and all external financial reporting.
  • Responsible for developing and maintaining internal controls and working finance policies and procedures, and oversee implementation of procurement policies in the organization.
  • Responsible for oversight of all Personnel policies and procedures and work of the Director of Human Resources.
  • Responsible for risk management administration, including insurance procurement.
  • Prepare and manage annual operating and capital expenditure budgets. Develops financial forecasts to ensure financial stability of the organization.
  • Manage annual external financial audit following BFA Committee selection of auditing firm, and provide financial information to other external organizations performing audits or monitoring of UFB.
  • Develop and maintain schedule of all restricted funds requested, received, and expended.
  • Develop and maintain tracking process for all capital expenditure items and any loans or debt relationship, including reporting on status, payments and providing information for covenant reporting.
  • Serve as staff liaison to the BFA committee of the Board of Directors. Provide appropriate reports and analysis for Board of Directors meetings.
  • Ensure organizational compliance with all applicable Federal, State and local laws and regulations and reporting requirements, including completion of all informational tax returns and other statutory filings.
  • Serves as the Plan Administrator for the Food Bank’s 401(k) plan.
  • All other duties assigned by the President & CEO or his/her designee.

Qualifications:

  • Bachelors Degree in Finance or Business Administration, and eight to ten years job-related experience. CPA designation preferred.
  • In depth knowledge of Generally Accepted Accounting Principles (GAAP), Uniform Grant Guidance (UGG) non-profit accounting, tax law, and Government Contract experience tracking these funds.
  • Strong quantitative, financial and analytic skills.
  • Experience in budgeting and forecasting in a multi-departmental organization that receives funding from multiple sources.
  • Excellent computer skills and knowledge of applicable computer programs and databases, including inventory management databases.
  • Understanding of contract law, insurance related issues, and principles of risk management and best practices in procurement policies for non-profits.
  • Ability to successfully perform duties independently, to multi-task, and to work in a team management environment., and adept at handling concurrent projects.
  • Strong leadership skills to include: delegation, strategic management, managing conflict, coaching/counseling, mentoring, etc.
  • Experience in administering wage and salary compensation, and employee benefit programs including the 401 (k) plan.
  • Excellent verbal and written communication skills and the ability to communicate and present publicly and effectively with people of diverse backgrounds, socio-economic and staffing levels.
  • Exhibits qualities of maturity, good judgment and tact.
  • Ability to effectively analyze and resolve routine and complex problems.
  • Ability to learn and adapt to new processes.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to stand; walk and reach with hands and arms.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • While performing the duties of this job, the employee is in a typical office environment. The noise level in the work environment is usually moderate, but occasionally noisy.

The above job description is not intended to be an all-inclusive list of duties and standards of the position.  Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.

_______________________________________________________________________________________________________________________________________________________________

JOB TITLE:                Director of Human Resources
Reports to:                 Chief Financial Officer
Hours:                        8:00 – 5:00, Monday – Friday (Flexible)
Salary Range:            $55-70,000
Status:                        Exempt
Type:                          Full-time

To view this job description as a PDF, please click here. 

Interested candidates should send a copy of a cover letter, current resume with references to Ginny Hildebrand, President & CEO, at gihildebrand@unitedfoodbank.org

JOB FUNCTION 

  • Develops, maintains, and administers personnel administration (records and reports) personnel management programs encompassing all functional areas of personnel/labor relations. Covers benefits and services, and personnel research. Keeps the organization in compliance with governmental regulations.  Develops, recommends, implements and administers corporate-wide policies and procedures in order to achieve business goals.
  • Responsible for providing general support to the President and serving as staff support and liaison for the Board of Directors regarding Human Resources. Responsible for the files and correspondence pertaining to Human Resources in the Executive Department.
  • Interacts with professional employment organization as the primary contact for this relationship for UFB.

PRINCIPAL DUTIES AND RESPONSIBILITIES

  1. Takes lead on yearly compensation and benefit analysis and makes recommendations to CFO on same.
  2. Provides paperwork to document time for each employee to authorize payroll each pay period to the Director of Finance.
  3. Responsible for updating and maintaining all benefit records.
  4. Responsible for benefit information meetings for new employees as well as annual meetings for all employees. Processes all paperwork associated with benefit orientation or annual enrollment.
  5. Audits and approves all compensation, and benefit invoices for accuracy of coverage of employees, as well as accuracy of costs.
  6. Responsible to post, recruit candidates, screen, obtain references and present prioritized list of candidates to the Chief Officer or Director level for open positions. Schedule and assist with conducting interviews, and making offer to final candidate. Work with Chief level or Director level staff on training plan for each new employee.
  7. Responsible for orientation of new employees, as well as terminations. Processes all associated paperwork. Keeps all personnel files current.
  8. Maintain appraisal and job description file for each employee.
  • Create appraisals as needed confirming with Chief Officers and Directors their needs
  • Review annual performance reviews to identify development or aspiration plans for personnel on staff, and work with Chief level or Director level staff to achieve those plans.
  • Assist with development and maintenance of all job descriptions and orientation plans for each position, and annual engagement survey.
  • Review and evaluate Annual Engagement Survey and work with CEO to analyze and implement plans for improvement.
  1. Responsible for personnel program policies and accuracy of Employee Handbook.
  2. Update or design applicant paperwork. Research for accuracy and legal requirements.
  3. Responsible for preparing and distributing routine communications to staff regarding            benefit changes, company information and day-to-day operating information
  4. Collects, analyzes, monitors and disseminates (where necessary) new labor law updates.
  5. Attends annual HR training through Feeding America or similar provider.
  6. Maintains and updates Organization chart and employee contact information.
  7. Responsible for handling disputes, complaints, or disciplinary procedures with employees when these issues cannot be resolved by the immediate supervisor.
  8. Tracking all UFB property in HR office.
  9. Other duties as assigned or delegated by the CFO, or President and CEO

 

MATERIALS AND EQUIPMENT INVOLVED

Word Processing: Microsoft Word, and Excel, and other software as may be applicable.  Operate a computer, function on website to update and post positions that are open and close positions when filled, and familiar with engagement of social media in the HR functions.

EDUCATION AND EXPERIENCE

Prefer Bachelor’s Degree.  An Associate degree plus two years’ experience in related fields may be substituted. HR experience of 3-5 years in a non-profit is optimal.

SKILLS AND ABILITIES

Demonstrated ability to communicate clearly and concisely in an oral and written manner with all levels of management, staff, Board, vendors, and insurance broker and providers. Demonstrated ability to treat confidential situations with care and security.  Demonstrated ability to handle potentially volatile situations with tact and demeanor.   Ability to take independent action to frame the activities of human resource/benefit activities.  Must demonstrate ability to set priorities and meet deadlines.  Strong organizational skills, tactful and diplomatic manner in dealing with people. Strong organization skills.  Able to multi-task and prioritize.

_______________________________________________________________________________________________________________________________________________________________

Job Title:                    Programs Assistant
Department:              Program Services
Reports To:                Program Services Manager
FLSA Status:             Hourly, Non-exempt

SUMMARY:  Provides administrative and program support in all areas of United Food Bank Program Services.

Interested candidates should send a copy of a cover letter, current resume with references to Diane Gardner, Director of Agency Relations & Program Services, at dgardner@unitedfoodbank.org.     

ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following.  Other duties may be assigned by the Director of Agency Relations & Program Services.

Assists Program Services Operations:

  • Assists with weekly Help Yourself distribution at Javelina Warehouse
  • Works with manager in the planning and scheduling of program invoicing and receivables.
  • Responsible for program services record keeping, data gleaning, monthly reporting and other tasks as assigned.
  • Assists with program site visits and service requests.
  • Establishes, updates and maintains program partner records and documents in keeping with Arizona Department of Economic Security and Feeding America contract standards.
  • Responsible for maintaining current up-to-date inventory of programmatic materials and supplies.
  • Supports Agency Relations during absences.
  • Supports organizational special projects and/or events.

Qualifications:

  • Associate’s degree (A.A.) or equivalent from two-year college or technical school; or one-year related experience and/ or training; or equivalent combination of education and experience.
  • Excellent verbal and written communication skills
  • Excellent time management and organizational skills
  • Must be flexible and improvise to accommodate schedules
  • Ability to analyze situations and apply problem-solving techniques
  • Ability to work under pressure and meet deadlines
  • Must have food handlers card and ability to acquire Serve Safe Certification

 

__________________________________________________________________________________________________________________

Job Title: Administrative Assistant
Department: Administration  
Reports To: Director of Finance and Administration
FLSA Status: Hourly, Non-exempt
Final Filing: Open until filled

Interested candidates should send a resume or complete an application and send to Frankie Massie. Director of Finance, at fmassie@unitedfoodbank.org

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Answers multi-line telephones, routing calls to appropriate staff, take messages when necessary, give directions, and offer referral information as requested.
  • Greets visitors (including board of director members, donors, agency and sales representatives, volunteers, the general public, and other guests) entering the Food Bank lobby.
  • Maintains the lobby and reception desk area in a clean and professional condition at all times.
  • Opens all incoming mail, receives incoming packages, and distributes to appropriate staff members. Insures that all outgoing mail is dispatched each day.
  • Receives, sends and distributes faxes.
  • Assists the Office staff with administrative duties as needed, accounting and donor related activities.
  • Other duties as assigned.

Qualifications:    

  • High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience
  • Demonstrated experience, knowledge and proficiency in Microsoft Office products, specifically Access, Word, Excel and Outlook
  • Ability to communicate United Food Bank’s mission with potential volunteers to solicit their help
  • Excellent verbal and written communication skills
  • Excellent time management skills
  • Must be flexible and improvise to accommodate schedules
  • Ability to multi-task and remain responsive internally and externally, including returning phone calls and emails in a timely manner
  • Ability to analyze situations and apply problem-solving techniques
  • Ability to work in a team environment
  • Ability to work under pressure and meet deadlines
  • Excellent follow-up and follow-through skills
  • Must be willing work occasional weekends and evenings

_____________________________________________________________________________________________________________________

Position Title: Driver – CDL (Class A and Class B)                        
Job Status: Non-Exempt
Reports to: Warehouse/Transportation Manager                             
Final Filing:  Continuous                 

Interested candidates should send a resume or complete an application and send to Rayna Palmer, at rpalmer@unitedfoodbank.org

Position Summary:

Responsible for driving a company truck on a regularly scheduled route to pick up donated food products from food donors returning to the warehouse for unloading. Additionally, the driver picks up product from “non- route” donors and other unscheduled destinations, can also be required to transport product to off-site locations.  Acts in the capacity of a United Food Bank Customer Service Representative/Ambassador in daily contact with donors, agencies and the public.

Position Responsibilities:

  1. Responsible for upkeep of assigned company vehicles to ensure Safety, Fueling, DOT and Appearance standards are met.
  2. Assists in the loading/unloading of trucks working under the direction of warehouse authority.  Operating manual or electric pallet jacks according to policy and OSHA standards. Pre-loading equipment needed for the following day’s needs. Washing out trailers/truck boxes to ensure cleanliness.
  3. Completes Driver Record of Duty and Vehicle Inspection Reports as required by the Department of Transportation and UFB.
  4. Maintaining the proper handling of food to ensure specific temperatures measures and cross-contamination guidelines are followed.
  5. Responsible for the proper labeling of donated food, to include the Donor’s name & address, to assure proper donor receipting & recognition.
  6. Responsible for accurately and neatly completing Donation Receipts, route sheets and any other required documentation insuring all pertinent and required information is recorded.
  7. Responsible for the pick up and delivery of food donations, ensuring on-time standards are met to the Donor’s and/or agency’s satisfaction.
  8. Responsible for maintaining excellent relations with Donors/Merchants, Individuals and agencies
  9. Completes all daily reports and documents as necessary.
  10. Required to drive a Class B (or less) truck to complete a pick-up or delivery.
  11. Reports to the Warehouse/Transportation Manager for disposition during down time or delays.
  12. Performs other duties as assigned.

Qualifications:

Education:                    High School or GED.

Work Experience:          Minimum one year of demonstrated and successful experience driving a commercial vehicle.

Basic Skills:                  CDL (Class A or B), Good driving record, Current DOT Medical Certification.

 

Knowledge, Skills, and Abilities:

  • Medium level of interpersonal skills to work effectively with others.
  • Bi-lingual in English and Spanish would be a plus.
  • Above average oral and written communication skills.
  • Self-starter with ability to work independently and effectively with minimal supervision.
  • Planning and organization skills.
  • Ability to interact professionally with the public.
  • Good interpersonal skills and outgoing personality.

The above job description is not intended to be an all-inclusive list of duties and standards of the position.  Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.

_____________________________________________________________________________________________________________________

Job Title:        Warehouse Associate

Department: Operations/Warehouse

Reports To:   Director of  Operations

Final Filing:    Continuous until filled                    

FLSA Status: Hourly/Non-exempt

Interested candidates should send a resume or complete an application and send to Rayna Palmer, at rpalmer@unitedfoodbank.org 

SUMMARY:  Is part of the Warehouse Team facilitating and responsible for daily operations receiving, distributing, documenting and safely handling all food transactions.

ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following. Other duties may be assigned by the Warehouse Manager, Chief Operations Officer and/or President and CEO.

  • Practices safe food handling procedures at all times
  • Supervises small numbers of volunteers.
  • Assists in assuring accurate inventory tracking on all products entering the warehouse using technology systems, i.e. CERES.
  • Assists with put away and movement of inventory as directed by Warehouse & Transportation Manager and/or Inventory Supervisor. Performs complex operations on several different classes of forklifts.
  • Assists with incoming and outgoing food related activities, inventory reconciliations and cycle counts.
  • Is able to assist with the documentation of receipting incoming food and agency orders.
  • Assists in the proper organization of the cooler and freezer.
  • Is part of the team keeping the warehouse and surrounding property clean and well organized
  • And any other duties as assigned by the Warehouse & Transportation Manager and/or his/her designee

Qualifications:

  • Arizona Food Handlers Card
  • Ability to acquire Serve Safe Certification
  • Forklift certification of class 1,2 and 3 , or ability to acquire certification.
  • At least 1 year of warehouse experience.
  • Computer skills including experience with Microsoft Word and Excel programs
  • Excellent verbal communication skills and the ability to communicate effectively with people of diverse backgrounds, and socio-economic levels.
  • Exhibits qualities of maturity, good judgment and tact.
  • Ability to effectively analyze and resolve routine and complex problems.
  • Ability to multi-task many projects at the same time while meeting deadlines

The above job description is not intended to be an all-inclusive list of duties and standards of the position.  Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.