Job Title:                    Executive Assistant
Department:              Administration
Reports To:                President and CEO
FLSA Status:             Hourly, Non-exempt
Salary Range:            $40,000 to $45,000 DoE
 
To Apply:

Please send a copy of your resume and a cover letter to Dave Richins, Interim CEO, at drichins@unitedfoodbank.org

SUMMARY:  This pivotal role provides administrative support to the President and CEO, Board of Directors, and other Chief level officers, as approved by the CEO. The successful candidate will recognize the administrative assistant as an integral component to the functioning of executive level leadership.

ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following:

Supports the President & Chief Executive Officer and others:

  • Provides executive support to the CEO serving as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO.
  • Assists CEO in tracking and reporting on UFB Strategic Goals/Performance, Annual Budget and other major planning or performance based projects.
  • Serves as a liaison to the UFB Board of Directors and Chief level officers by maintaining a Board member database and current roster, calendaring meetings, creating agendas with leadership of the Board, Committees or special Task Forces and distributing those agendas, maintaining meeting attendance records, creating Board and Committee meeting packets, and taking and distributing meeting minutes/notes and assisting with follow-up as needed in a timely manner.
  • Schedules meeting space for Board, Committee and Task Force meetings at UFB or in other designated locations.
  • Working knowledge of internal databases, with the ability to generate comprehensive, timely reports as they relate to organizational materials, media and regular reporting requirements.
  • Schedules Executive travel and accommodations when attending conferences and meetings out of the Food Bank area.
  • Assists CEO with relationships and remaining current with major contractors, and organizations with which UFB has relations/memberships such as DES, Feeding America, Association of AZ Food Banks, Hunger Advisory Council, local organizations and service clubs, and others.
  • Updates main organizational calendar, conference room calendar, and department wall calendar to assure coordinated schedules throughout the organization. Send notice and take notes for the monthly All Staff meeting and distribute notes or any required follow up to all staff on a timely basis.
  • Provide support to Chief level officers if needed and approved through the CEO.
  • Supports organizational special projects and/or events.
  • Performs other duties as assigned.

Qualifications:

  • Bachelor’s degree (B.A. or B.S.) ; or five years related experience and/ or training; or equivalent combination of education and experience.
  • Excellent verbal, listening, phone, and written communication skills
  • Excellent time management, organizational and prioritizing skills
  • Professionally mature with the ability to handle multiple priorities and work independently with initial general supervision
  • Must be able to work with a diverse group of people
  • Able to keep confidences appropriately
  • Must be flexible and improvise to accommodate schedules
  • Ability to analyze situations and apply problem-solving techniques
  • Ability to work under pressure and meet deadlines

Language Skills:

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.  Ability to write reports, business correspondence, and procedure manuals.  Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.  Bilingual desired (English/Spanish)

Mathematical Skills:

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.  Ability to apply concepts of basic algebra and geometry.

Reasoning Ability:

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

Computer Skills:

To perform this job successfully, an individual should have knowledge of email, spreadsheet, publishing, database, and word processing software.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee must occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk and hear. The employee is occasionally required to stand; walk and reach with hands and arms.

The above job description is not intended to be an all-inclusive list of duties and standards of the position.  Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.

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Position Title: Driver – CDL (Class A and Class B)                        
Job Status: Non-Exempt
Reports to: Warehouse/Transportation Manager                             
Final Filing:  Continuous                 

Interested candidates should send a resume or complete an application and send to Rayna Palmer, at rpalmer@unitedfoodbank.org

Position Summary:

Responsible for driving a company truck on a regularly scheduled route to pick up donated food products from food donors returning to the warehouse for unloading. Additionally, the driver picks up product from “non- route” donors and other unscheduled destinations, can also be required to transport product to off-site locations.  Acts in the capacity of a United Food Bank Customer Service Representative/Ambassador in daily contact with donors, agencies and the public.

Position Responsibilities:

  1. Responsible for upkeep of assigned company vehicles to ensure Safety, Fueling, DOT and Appearance standards are met.
  2. Assists in the loading/unloading of trucks working under the direction of warehouse authority.  Operating manual or electric pallet jacks according to policy and OSHA standards. Pre-loading equipment needed for the following day’s needs. Washing out trailers/truck boxes to ensure cleanliness.
  3. Completes Driver Record of Duty and Vehicle Inspection Reports as required by the Department of Transportation and UFB.
  4. Maintaining the proper handling of food to ensure specific temperatures measures and cross-contamination guidelines are followed.
  5. Responsible for the proper labeling of donated food, to include the Donor’s name & address, to assure proper donor receipting & recognition.
  6. Responsible for accurately and neatly completing Donation Receipts, route sheets and any other required documentation insuring all pertinent and required information is recorded.
  7. Responsible for the pick up and delivery of food donations, ensuring on-time standards are met to the Donor’s and/or agency’s satisfaction.
  8. Responsible for maintaining excellent relations with Donors/Merchants, Individuals and agencies
  9. Completes all daily reports and documents as necessary.
  10. Required to drive a Class B (or less) truck to complete a pick-up or delivery.
  11. Reports to the Warehouse/Transportation Manager for disposition during down time or delays.
  12. Performs other duties as assigned.

Qualifications:

Education:                    High School or GED.

Work Experience:     Minimum one year of demonstrated and successful experience driving a commercial vehicle.

Basic Skills:                   CDL (Class A or B), Good driving record, Current DOT Medical Certification.

 

Knowledge, Skills, and Abilities:

  • Medium level of interpersonal skills to work effectively with others.
  • Bi-lingual in English and Spanish would be a plus.
  • Above average oral and written communication skills.
  • Self-starter with ability to work independently and effectively with minimal supervision.
  • Planning and organization skills.
  • Ability to interact professionally with the public.
  • Good interpersonal skills and outgoing personality.

The above job description is not intended to be an all-inclusive list of duties and standards of the position.  Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.

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Job Title:        Warehouse Associate
Department: Operations/Warehouse
Reports To:   Director of  Operations
Final Filing:    Continuous until filled                    
FLSA Status: Hourly/Non-exempt

Interested candidates should send a resume or complete an application and send to Rayna Palmer, at rpalmer@unitedfoodbank.org 

SUMMARY:  Is part of the Warehouse Team facilitating and responsible for daily operations receiving, distributing, documenting and safely handling all food transactions.

ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following. Other duties may be assigned by the Warehouse Manager, Chief Operations Officer and/or President and CEO.

  • Practices safe food handling procedures at all times
  • Supervises small numbers of volunteers.
  • Assists in assuring accurate inventory tracking on all products entering the warehouse using technology systems, i.e. CERES.
  • Assists with put away and movement of inventory as directed by Warehouse & Transportation Manager and/or Inventory Supervisor. Performs complex operations on several different classes of forklifts.
  • Assists with incoming and outgoing food related activities, inventory reconciliations and cycle counts.
  • Is able to assist with the documentation of receipting incoming food and agency orders.
  • Assists in the proper organization of the cooler and freezer.
  • Is part of the team keeping the warehouse and surrounding property clean and well organized
  • And any other duties as assigned by the Warehouse & Transportation Manager and/or his/her designee

Qualifications:

  • Arizona Food Handlers Card
  • Ability to acquire Serve Safe Certification
  • Forklift certification of class 1,2 and 3 , or ability to acquire certification.
  • At least 1 year of warehouse experience.
  • Computer skills including experience with Microsoft Word and Excel programs
  • Excellent verbal communication skills and the ability to communicate effectively with people of diverse backgrounds, and socio-economic levels.
  • Exhibits qualities of maturity, good judgment and tact.
  • Ability to effectively analyze and resolve routine and complex problems.
  • Ability to multi-task many projects at the same time while meeting deadlines

The above job description is not intended to be an all-inclusive list of duties and standards of the position.  Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.